AR Transaction Definitions

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=82 BGCOLOR="#006699" TEXT="#080000"> <div> <FONT SIZE="5" COLOR="#FFFFFF" FACE="Arial" ><B>ConStar 2000 Property Management Systems</B></FONT><B>     |     </B><A HREF="index.htm" TARGET="_top" TITLE="ConStar 2000 Property Management Systems"><U><B>home</B></U></A></div> <div> <A HREF="id41.htm" TARGET="_top" TITLE="Release Notes"><U>Release Notes</U></A>   |   <A HREF="id44.htm" TARGET="_top" TITLE="Investment Manager"><U>Investment Manager</U></A>   |   <A HREF="id45.htm" TARGET="_top" TITLE="Merging Financial Statements"><U>Merging Financial Statements</U></A>   |   <A HREF="id46.htm" TARGET="_top" TITLE="Tracking Utility Consumption"><U>Tracking Utility Consumption</U></A>   |   <B>AR Transaction Definitions</B>   |   <A HREF="id55.htm" TARGET="_top" TITLE="Windows Terminal Services"><U>Windows Terminal Services</U></A></div> <div> </div> </td> </tr><tr> <td valign="top" width=150 BGCOLOR="#FFCC66" TEXT="#080000"> <bR> </td> <td valign="top" height=398 BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <I>AR Transaction Definitions</I></div> <div> <B>counts Receivable Transaction Definitions</B></div> <div> ConStar 2000 uses some specific transaction types to accomplish certain accounts receivable tasks. These special transaction definitions are identified by a 2-character code. These codes should only be used to perform the described functions.</div> <bR> <div> <I> <TABLE BORDER="2" CELLPADDING="1" CELLSPACING="1" WIDTH="601" BORDERCOLORLIGHT="#C0C0C0" BORDERCOLORDARK="#808080" FRAME="BOX" RULES="ALL" ALIGN="BOTTOM" HSPACE="0" VSPACE="0" > <tR> <tD VALIGN=TOP HEIGHT= 24 ><NOBR><div> <I>Code</I></div> </NOBR></tD> <tD VALIGN=TOP WIDTH="533"><div> <I>Description</I></div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 57 WIDTH="53"><div> AR</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Posts a regular payment to a unit account. The charge flag should be off. The debit should be the bank account, and the credit should be accounts receivable. Used by all property types.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 57 WIDTH="53"><div> BC</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Posts a pre-authorized payment to a unit account. The charge flag should be off. The debit should be the bank account, and the credit should be accounts receivable. Used by all property types.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 38 WIDTH="53"><div> CE</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Common element charge. By default, ConStar uses this code to charge the monthly common element charges for condominiums.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 153 WIDTH="53"><div> DC</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Posts a “Last Months Rent” payment to a unit account. The charge flag should be off. The LMR portion of the deposit does NOT affect the current balance on the account. The non-LMR portion does affect the current balance. The LMR portion amount is held as a deposit. This deposit can accrue interest that is calculated during the month-end closing of accounts receivable. The debit should be the bank account, and the credit should be accounts receivable. The LMR deposit liability account is set up in Database Administration - Edit Corporation. Used by all property types.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 76 WIDTH="53"><div> GS</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Gst charge. ConStar generates this transaction code by itself. It is not necessary to pre-define this transaction type. However, you do need to identify the GST GL account number in Database Administration - Edit Corporation - GL tab.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 76 WIDTH="53"><div> IC</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Applies the interest accrued by the LMR deposit to the current unit account balance. The charge flag should be off. The debit account will be the interest liability account and the credit account should be the accounts receivable account. Used by rental and condo/rental property types.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 76 WIDTH="53"><div> ID</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Applies the interest accrued by the LMR deposit to catch up the current deposit amount to match the total fees currently being changed. The debit account will be the interest liability account and the credit account should be the LMR deposit account. Used by rental and condo/rental property types.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 38 WIDTH="53"><div> IN</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Invoice transaction. This kind of transaction was generated by the Invoice Manager. Do not use this code for any pre-defined transaction type.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 115 WIDTH="53"><div> LI</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Posts an interest charge to a unit account. The charge flag should be on. ConStar adds together the amounts owing in 30 days, 60 days, 90 days, and More. The interest factor defined in Database Administration - Edit Corporation is applied to this amount and charged to the unit account. The debit should be accounts receivable and the credit should be a revenue account. Used by all property types.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 76 WIDTH="53"><div> LM</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Applies the LMR deposit, established with the DC transaction type, to the current account balance. The charge flag should be off. The debit should be the LMR deposit liability account and the credit should be the accounts receivable account. Used by rental and condo/rental property types.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 38 WIDTH="53"><div> LO</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Locker charge. By default, ConStar uses this code for locker charges for all residentail property types.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 96 WIDTH="53"><div> LT</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Posts a late payment charge to a unit account. The charge flag should be on. The late payment penalty amount defined in Database Administration - Edit Corporation is charged to all unit accounts with an outstanding balance in the current month. The debit should be accounts receivable and the credit should be a revenue account. Used by all property types.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 134 WIDTH="53"><div> N1</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Posts an NSF charge to a unit account. The charge flag should be on. ConStar adds any NSF penalties to the amount entered into the transaction. Bank penalty charges and corporate penalty charges are defined in Database Administration - Edit Corporation. The debit should be accounts receivable and the credit should be the bank account. The account for the corporate penalty amount is defined in Database Administration - Edit Corporation. Used by all property types.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 57 WIDTH="53"><div> OC</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Opening credit balance. This transaction normally does not have GL account numbers. Enter **** instead of GL account numbers. This way no update will be done to the General Ledger.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 57 WIDTH="53"><div> OD</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Opening debit balance. This transaction normally does not have GL account numbers. Enter **** instead of GL account numbers. This way no update will be done to the General Ledger.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 57 WIDTH="53"><div> PC</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Posts a post-dated cheque payment to a unit account. The charge flag should be off. The debit should be the bank account, and the credit should be accounts receivable. Used by all property types.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 38 WIDTH="53"><div> PK</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Parking charge. By default, ConStar uses this code for parking charges in all residentail property types.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 76 WIDTH="53"><div> PS</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Pst charge. ConStar generates this transaction code by itself. It is not necessary to pre-define this transaction type. However, you do need to identify the GST GL account number in Database Administration - Edit Corporation - GL tab.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 38 WIDTH="53"><div> RT</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Reversing transaction. ConStar uses this code to identify a reversing transaction. Do not use this code for any other kind of transaction.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 38 WIDTH="53"><div> SA</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Special assessment charge. By default, ConStar uses this code for special assessment charges for condominiums.</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 19 WIDTH="53"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="53" HSPACE="0" VSPACE="0"></tD> <tD VALIGN=TOP WIDTH="533"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="19" ALIGN="bottom" WIDTH="533" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 57 WIDTH="53"><div> SD</div> </tD> <tD VALIGN=TOP WIDTH="533"><div> Sundry Deposit. Enter the bank account as the debit account, but leave the credit account un-assigned by entering ****. When a sundry deposit is initialted, you will be prompted for the account to credit.</div> </tD> </tR> </TABLE></I></div> <bR> <bR> </td> </tr></table></body>